- Complete procure-to-pay cycle with invoice processing
- High level automation with auto-fill invoice items and 3-way matching
- Invoices approved individually or in a batch
- Export facility for integration with finance systems
- Authorisation recorded as audit trail
Automating Invoice Creation
In Approvol, an invoice can match with 1 or more purchase orders. Likewise, a purchase order can contain items from different invoices.
New invoices can be created from existing existing purchase orders or ad-hoc for a supplier. Approvol automatically allocates uninvoiced line items from the purchase order or supplier to the new invoice. Manual data entry is kept to a minimum to prevent human errors.
Checks & controls in place to prevent over-invoicing by value or by quantity.
Single Approval & Batch Approval
Approvol allows approving individual invoices quickly & easily.
Alternatively multiple invoices can be approved in a batch to save time in high volume environments.
Standard checks & controls apply no matter which way you choose, to ensure correctness and enforce authorisation of the invoices.
3-Way Matching & Validation
Auto 3-Way matching every time an invoice is raised, with visual indicators providing details when issues are found.
Invoice quantities are cross-checked against order quantities and delivery quantities to facilitate accurate payments.
Configurable limits (both single and monthly) & tolerances prevent over-invoicing and over-approval, validated as part of standard invoice approval procedure.
