• Complete procure-to-pay cycle with invoice processing
  • High level automation with auto-fill invoice items and 3-way matching
  • Invoices approved individually or in a batch
  • Export facility for integration with finance systems
  • Authorisation recorded as audit trail

Automating Invoice Creation

In Approvol, an invoice can match with 1 or more purchase orders. Likewise, a purchase order can contain items from different invoices.

New invoices can be created from existing existing purchase orders or ad-hoc for a supplier. Approvol automatically allocates uninvoiced line items from the purchase order or supplier to the new invoice. Manual data entry is kept to a minimum to prevent human errors.

Checks & controls in place to prevent over-invoicing by value or by quantity.

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Single Approval & Batch Approval

Approvol allows approving individual invoices quickly & easily.

Alternatively multiple invoices can be approved in a batch to save time in high volume environments.

Standard checks & controls apply no matter which way you choose, to ensure correctness and enforce authorisation of the invoices.

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3-Way Matching & Validation

Auto 3-Way matching every time an invoice is raised, with visual indicators providing details when issues are found.

Invoice quantities are cross-checked against order quantities and delivery quantities to facilitate accurate payments.

Configurable limits (both single and monthly) & tolerances prevent over-invoicing and over-approval, validated as part of standard invoice approval procedure.

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