Budget and Purchasing dashboards in Approvol provide a top-down view and an overall analysis of your organisation's budget and purchasing performance.
With Budget Dashboard, it gives you the annual budget profiles for business units either individually or collectively, by aggregating relevant cost budgets and income budgets. In addition, it also allows you to drill down to department, budget type, and budget stream levels.
With Purchasing Dashboard, it gives you real time values for purchase orders, invoices, and payments of budget streams, along with lists of top suppliers and top purchasers to give indication of how spending is distributed. Spending figures are then broken down into departments, budget streams, and categories to provide further insight.
With Personal Dashboard, it provides a convenient way to see a user's own statistics of purchases, approvals, and rejections.
Reports provided by Approvol let you know how your budgets, departments, and categories perform at a more detailed level.
Budget Item Report compares the budget line items with the associated purchase orders, invoices, and payments, in real time.
Additionally, a budget item quick-view is available throughout the system to show associated purchase orders, invoices, and payments in a monthly view, providing the most detailed real time information, enabling you a crystal clear understanding of the status.
Purchase Order Item Report helps you track order lifecycle status by showing real time data of ordered, delivered, invoiced, and paid quantities.
Other reports include PO-Invoice Reconcile Report & Unpaid Invoice Report.
Making use of both cost budgets and income budgets, Approvol can provide 3 types of profit forecasts, by gathering all the data points from monthly orders, invoices, and payment from annual budgets.
The first type is purely based on budget figures. The latter 2 partially use the actual figures from the previous month, and the predictions become more accurate as they progress through the year, from having additional data points available.