- Complete procure-to-pay cycle with invoice processing
- High level automation with auto-fill invoice items and 3-way matching
- Invoices approved individually or in a batch
- Export facility for integration with finance systems
- Authorisation recorded as audit trail
Automating Invoice Creation
In Approvol, an invoice can match with 1 or more purchase orders. Likewise, a purchase order can contain items from different invoices.
New invoices can be created from existing purchase orders or from choosing related suppliers. Approvol automatically allocates uninvoiced line items from the purchase order to the new invoice. Manual data entry is kept to a minimum to prevent human errors.
Checks & controls in place to prevent over-invoicing by value or by quantity.
Single Approval & Batch Approval
Approvol allows approving individual invoices quickly & easily.
Alternatively multiple invoices can be approved in a batch to save time in high volume environments.
Standard checks & controls apply no matter which way you choose, to ensure correctness and enforce authorisation of the invoices.
3-Way Matching & Validation
Auto 3-Way matching every time an invoice is raised, with visual indicators providing details when issues are detected.
Invoice quantities are cross-checked against order quantities and delivery quantities to facilitate accurate payments.
Configurable limits (both single and monthly) & tolerances prevent over-invoicing and over-approval, validated as part of standard invoice approval procedure.
